The death of a loved one is a painful time. Unfortunately, confusion
over the loved one’s estate can often compound grief to make the hardship
even worse. For example: the will directs how property should be distributed,
but if the estate administrator or representative cannot locate property
identified in the will, the settlement of the estate may be burdensome
and delayed. By taking a few simple precautions, you can help ensure that
the settlement of your estate will be efficient and as painless as possible.
Provide a "map" of your estate to complement your will, compiling all
the necessary information in one place. Then make at least two copies—one
for home and another for a safe deposit box. For each type of asset, you
will need to provide different information. For example:
Cash Accounts: Provide addresses, names, account numbers, and
any joint ownership information;
Securities: Identify all securities and include names, ID numbers,
amounts, and how to find important documents;
Trust Documents: List names and addresses of trustees and beneficiaries
and the location of trust documents;
Real Estate: Identify other owners and provide the location of
deeds, sales contracts, and mortgage information;
Retirement Assets: Identify IRAs, 401(k)s, etc., and any other
retirement plans or pensions you are eligible for, and provide beneficiary
names;
Insurance Policies: Provide policy numbers, issuers, beneficiaries,
and the location of the documents;
Business Interests: Describe all business interests in detail,
with names and addresses of any other owners, and with information on any
buy-sell agreements;
Miscellaneous Assets: Describe any valuable personal assets and
their locations, including the locations of any deeds or other related
documents;
Debts: Describe what you owe and to whom, with account numbers,
dates, and any other relevant information;
Personal Information: Provide the location of your Social Security
card and any other relevant information.